Category: M4EG

Originally posted at M4EG’s website, read the full article here. 

When familiar maps no longer work and the compass starts to spin, leadership is about learning to navigate the unknown. Tools alone are not the answer; if anything, cities have no shortage of frameworks, strategies, and pilot projects. The more uncomfortable question is whether the way cities are led is keeping pace with the problems they are meant to solve. That is the premise behind the Mayors Leading Transformational Change Programme under the Mayors for Economic Growth (M4EG) Facility and the City Experiment Fund (CEF). 

When the old toolbox no longer works 

Cities today are no longer just delivering standard services, they are managing complex, overlapping transitions from green and digital transformations to building socio-economic resilience. This new reality makes the demand for an adaptive approach to local leadership more evident than ever. Following an initial kick-off in December 2025, mayors, deputy mayors, senior leadership, and heads of departments from 20 cities across the Western Balkans and Eastern Partnership countries convened in February for a two-day leadership workshop. Gathering in person across four virtually connected venues, the participants dived into the programme built around adaptive leadership and shared experiences from their respective cities. 

To ensure these insights translate into lasting local impact, the workshop is being followed up by dedicated mentorship sessions and peer clinics designed to help navigate implementation challenges specific for each city.  

Leading within a portfolio 

Reflecting on his experience, Mayor Oleksandr Kodola notes: “Taking part in the Programme has changed my view of the role of a city leader: it is not just an administrator, but a facilitator of change who brings together the community, business and partners around a shared mission for development. What stuck with me most was the idea of ‘mission-to-solution’ thinking and the importance of cross-sectoral cooperation as the foundation for effective policies. For me, the key lessons in adaptiv

Bringing together participants from North Macedonia, Armenia, Moldova, Ukraine, Montenegro, and Kosovo1, the Mayors Leading Transformational Change Programme provides a structured space for city leaders to move beyond the exchange of best practices towards a more systemic understanding of change. 

By building city portfolios, a set of connected initiatives designed to tackle a municipality’s key challenge based on a series of interconnected activities, they learn to see how different pieces of a city connect, to listen more closely to residents, and to make sense of what is shifting around them, so they can steer long-term change rather than simply react to it. 

In Aparan, Armenia, the mission to create an “Equitable Tourism-Driven Economy”  combines community mobilization around a shared local identity with cultural events and the development of local tourism offerings into new products and services. To ensure residents captialize on the increased inflow of visitors, these interventions are coupled with capacity-building programmes for local actors. This approach ensures that branding, infrastructure, product development, and human capital initiatives are all reinforcing one another to build a more connected and resilient local economy. 

How does adaptive leadership work in practice? 

Recognizing that systemic change requires strong human capital, initiatives like CEF and M4EG have expanded their focus to directly support the people shaping their municipalities’ futures. Effective leadership is rarely just about making the ‘right’ choice, it is about navigating constant change. It requires anticipating unpredictable factors, uniting diverse perspectives and fostering a portfolio of evolving initiatives rather than relying on a silver-bullet solution. To meet this need, the Mayors Leading Transformational Change Programme was designed to equip city leaders to manage complexities with confidence, scale, and collaboration. 

Marat Kyurchevsky, Programme Manager for the EU Integration-Public Administration Reform Programme of the European Delegation to Ukraine: “In Ukraine, city leaders today operate in an extremely fluid, fast-changing environment, often facing unprecedented situations that require rapid decisions without a clear blueprint. I strongly believe that adaptive leadership is highly relevant in this context, as it closely reflects the realities in which Ukrainian cities are currently functioning. Moreover, Ukraine’s experience offers a unique and valuable source of practical insights, case studies, and lessons learned that can further enrich and evolve this leadership approach.” 

A key practical tool in this approach is learning how to manage the ‘temperature’ or pace of a transition so that a community remains in the productive zone of learning. For instance, if a community like Leova, Moldova, is pursuing its mission to develop an integrated and competitive local economic ecosystem, and progress stalls due to a reluctance to shift away from familiar economic models, local leaders might need to ‘raise the heat.’ They can do this by inviting diverse stakeholders to the same room and creating a space to openly discuss competing demands and trade-offs.  Conversely, if tensions and emotions run high during discussions, leaders can “lower the heat” by focusing on the stakeholder’s shared needs and values while addressing the technical part of the problem first, such as revitalizing the village center. 

Anatoli Talmaci, Vice-mayor of Copceac, Moldova: “One of the most valuable lessons from the Adaptive Leadership framework is the importance of diagnosing complex challenges before acting and understanding the perspectives and motivations of different stakeholders. This approach helps leaders address not only technical problems but also deeper systemic issues. I will continue applying key principles such as working both “on the balcony and on the dance floor”, managing expectations and maintaining the right pace of change. These insights will help us strengthen cooperation in Copceac and implement more inclusive and sustainable solutions for our community.” 

The Mayors Leading Transformational Change programme builds on Ronald Heifetz’s model from Harvard Kennedy School, treating leadership as a collective practice. In practice, this means experimenting, adjusting as you go, and managing the human side of change, where progress rarely follows a straight line. 

Yurii Fomichev, Mayor of Slavutych, Ukraine: “Such leadership programmes are always beneficial for city officials. They provide an opportunity to view their work from a different perspective and rethink approaches to tackling complex challenges.” 

The Mayors Leading Transformational Change Programme is implemented under the EU-funded Mayors for Economic Growth Facility and the City Experiment Fund (CEF), funded by the Ministry of Finance of the Slovak Republic. 

Originally posted at M4EG’s website, read the full article here. 

Cities rarely move in straight lines. A tourism problem is also a skills problem, a public-service problem, a business-confidence problem and often a community-belief problem. A weak local economy is rarely only about investment; it is also shaped by institutions, trust, identity, infrastructure and the ability of people to imagine a future where they are. 

This is particularly true for smaller cities. Their challenges are often described in simple terms: too few visitors, too few jobs, too few services, too little money. Beneath these shortages, however, usually sits a more complex system of relationships, habits, assumptions and missed connections. 

Aparan, Goris and Noyemberyan in Armenia began their mission-oriented journey from different starting points. Aparan looked at how tourism could become more equitable and economically meaningful. Goris explored how cultural tourism could become more innovative and better connected to local life. Noyemberyan asked how it could become more than a place people pass through on the way to somewhere else. 

Different cities and different ambitions, yet their experience points to one shared lesson: local transformation does not begin with a project, but with a municipality learning to see differently. 

Start with the system 

In many municipalities, development still begins with a familiar sequence: identify a problem, prepare a proposal, find funding, and implement an activity. This logic is useful when the problem is simple, but many local challenges are not simple. They are interconnected, shaped by people’s behaviour, institutional habits, business confide

The mission-oriented approach used in Aparan, Goris and Noyemberyan asked municipalities to slow down before rushing to solutions. The sequence was deliberate: understand the challenge, listen to the community, map the actors involved, make sense of what has been heard, and only then design a portfolio of connected interventions that can be tested, adjusted and scaled. 

The first change was internal 

Each municipality formed a mission team led by the mayor or deputy mayor and composed of decision-makers from different municipal departments. The mission team created a space where these separate issues could be seen as part of one bigger picture. It brought together people with authority, practical knowledge and different institutional perspectives. Through training and capacity building, the teams worked with tools for stakeholder mapping, engagement, deep community listening and shared visioning. The most important outcome, however, was behavioural rather than technical. 

Municipal teams began practising horizontal collaboration. They were asked to look beyond their own departments and understand how different parts of the city system influence one another. For other municipalities, this may be the first useful lesson: a city does not become more adaptive simply because it approves a new strategy; it becomes more adaptive when the people responsible for change start working differently. 

Become the convener 

The next step was to build a more honest picture of each city. Aparan, Goris and Noyemberyan developed city profiles, but this was not only a data exercise. It was a process of shared awareness. What assets already exist? Which actors are active but under-engaged? Where is information missing? Which assumptions have become so familiar that nobody questions them anymore? 

This process also changed how the municipality appeared to local actors. When local government approaches businesses, investors and community groups not only to inform them, but to listen and involve them, the relationship begins to change. The municipality moves from being seen mainly as an administrator or service provider to becoming a convener of local development. 

In Aparan, a leading mountain ski resort became part of the conversation about the city’s future. In Noyemberyan, agricultural businesses, including those cultivating olive gardens, were brought closer to the city’s development process. In Goris, local hotels became part of the emerging local mission around cultural tourism. 

These examples show that many local assets are not absent; they are disconnected. Businesses may operate separately from municipal priorities, community groups may have energy but little access to decision-making, while public institutions may run activities that overlap or fail to reinforce one another. A municipality that can connect these pieces creates value before a single new project begins. 

See the hidden links 

The cognitive shift came next. Through sessions on systems thinking, complexity and portfolios, mission teams were introduced to a different way of understanding local problems. Instead of treating challenges as isolated issues, they began to see them as interconnected and evolving. 

This can be difficult for public institutions, which are often expected to provide clear answers. Yet many urban challenges do not have one clear answer. A city may want more tourism, but tourism depends on services, infrastructure, skills, public spaces, private investment, local identity and the willingness of residents to see themselves as hosts. A city may want more economic activity, but economic activity depends on confidence, coordination, access to opportunity and the ability to turn local assets into something visible and usable. 

Seeing the system does not make the problem smaller; it makes action smarter. 

Ecosystem mapping turned this new perspective into practice. The teams identified public institutions, businesses, civil society groups, community actors and ongoing initiatives. They looked not only at who existed, but at how these actors related to one another. 

This helped reveal overlooked stakeholders and connections. It also challenged the natural bias of municipal work. Officials often see familiar problems, familiar actors and familiar solutions. That is understandable, as institutions are built around routine, but transformation requires looking beyond the usual circle. 

By reformulating problems together with stakeholders, the mission teams began to see different entry points for change. New actors emerged not because they had suddenly appeared, but because the municipality had started looking differently. 

Listen before designing 

Then came the stage that gave the process its human depth: community listening. 

In many local development processes, residents enter late. They are asked to react to proposals, validate priorities or attend consultations. In Aparan, Goris and Noyemberyan, residents were brought in earlier. Mission teams conducted around 25 to 40 interviews per city, with attention to gender balance and the representation of vulnerable groups. 

The purpose was to understand how residents experience the city: what they need, what they value, what they worry about, what they hope for and what role they imagine for themselves in the city’s future. 

This required municipal teams to suspend the comfort of ready-made answers. They went out with open-ended questions and listened before designing. Although that may sound simple, it changes the balance of knowledge. Residents are not only beneficiaries of services; they are experts in the lived reality of the city. 

Turn voices into direction 

The insights gathered through listening then fed into sensemaking and foresight workshops. These sessions brought diverse stakeholders together to identify patterns, compare perspectives and imagine possible futures for each city. They also helped reduce duplication by showing what different actors were already doing. 

This stage matters because participation without sensemaking can become a list of complaints, while foresight without evidence can become wishful thinking. The value of the process was in combining both: listening to people’s lived realities and then using those insights to shape a collective direction. 

It also changed the quality of engagement. When people are asked not only what is wrong, but what future they want and what role they might play in building it, the conversation becomes more productive. A sense of belonging becomes a development asset. People begin to see themselves not only as residents of a municipality, but as participants in its future. 

Build a portfolio, not a wishlist 

The portfolio bootcamp marked the move from exploration to strategy. Aparan, Goris and Noyemberyan translated their insights into mission portfolios: a clear mission statement, the shifts that need to happen, the expected effects of change and strategic positions within the local system. 

What other cities can learn 

For other municipalities, the message is both practical and demanding. The journey begins with the team: breaking internal silos and creating a shared way of working before trying to solve problems outside the municipality. 

It also requires a deeper understanding of the system. Familiar actors, old assumptions and fragmented data are rarely enough to explain why local challenges persist. Municipalities need to look more widely, listen more carefully and involve residents, businesses and vulnerable groups before priorities are already fixed. 

Mapping the ecosystem can reveal that many resources are already present but disconnected. A mission becomes useful when it helps bring those resources into a more coherent portfolio of action, where vision is translated into connected initiatives rather than isolated projects. 

The real change is a habit 

Aparan, Goris and Noyemberyan are now moving into implementation, where the mission-oriented approach will be tested in practice. The next phase will be about trying out interventions, learning from what happens, adjusting where needed and scaling the ideas that prove useful. Some actions may show results quickly, while others may need to be refined or redesigned along the way. This process of adaptation is central to the journey. 

For municipalities preparing to join the M4EG network, this may be the most useful lesson. The starting point is not only to ask what project is needed, but who should be part of the conversation, what remains poorly understood and what the municipality is ready to learn together with its residents and partners. 

Cities that thrive are unlikely to be those with a single ready-made answer. They are more likely to be those that build the capacity to ask better questions, connect the right actors and keep learning as conditions change. 

The experience of Aparan, Goris and Noyemberyan is taking place under the EU-funded Mayors for Economic Growth initiative.